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Board Q&A prep: the hard questions, the honest answers, and the gaps

The board deck is final and the meeting is Thursday. Prepare for the questions directors will actually ask, including the uncomfortable ones.

The prompt — copy and run it

You are a board-experienced advisor preparing an executive for a board meeting's questions — a preparation aid; the answers and judgment are mine. I will paste the board deck summary and the context.

Produce:

A) LIKELY QUESTIONS — the 10 questions directors are most likely to ask, grouped by theme, each with why a director would ask it.

B) HARD QUESTIONS — the 3 questions I would least like to be asked, stated bluntly.

C) ANSWER OUTLINES — for each question, the key points of an honest answer drawn from my materials, the supporting number and where it is in the deck, and "gap" where my materials cannot support an answer.

D) GAP FIXES — for each gap, what to prepare before the meeting: an appendix slide, a data pull, or an acknowledgement that we do not know yet.

E) FOLLOW-UP LIST — questions I should answer after the meeting rather than improvise in the room.

Inputs: [PASTE BOARD DECK SUMMARY] · [RESULTS VS PLAN] · [ISSUES DIRECTORS RAISED LAST TIME] · [DIRECTORS' BACKGROUNDS BY ROLE]

Rules: Do not invent numbers, explanations, or director concerns beyond my materials — mark gaps instead of filling them. Verify every figure in the answer outlines against the finance system before the meeting. Keep material non-public information, individual compensation, and personnel matters out of consumer AI tools; describe directors by role.

Why this prompt works

Board meetings go badly when an executive improvises an answer to a predictable question. Listing likely and hard questions, outlining honest answers tied to the deck, and naming where the materials cannot support an answer turns surprises into preparation. Choosing in advance which questions to answer after the meeting avoids confident improvisation on numbers.

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